Privacy Policy for Stellis Labs – Max Resume Analysis Bot

Last Updated: November 11, 2024

Stellis Labs (“we,” “us,” or “our”) values your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, share, retain, and protect the personal data of users interacting with Max, our resume analysis AI chatbot. By using Max, you agree to the terms outlined in this policy. If you have any questions, please contact us at privacy@stellislabs.com .


1. Information We Collect

To provide the best experience, Max collects various types of information from users. This data helps us enhance Max’s functionalities and improve our AI models.

1.1 Personal Information

We may collect the following personal information directly from users when they interact with Max:

  • Name
  • Email Address
  • Other Contact Information provided during the sign-up or interaction process

This information helps us to personalize the user experience and enable certain features like account creation and support.

1.2 Resume Data

Max is designed to process and analyze resume data provided by users. The resume data collected may include:

  • Employment History
  • Education Details
  • Skills
  • Professional Accomplishments
  • Contact Information listed on the resume

We use this information to perform the requested resume analysis and offer tailored insights.

1.3 Metadata

In addition to the content provided directly by users, we automatically collect certain metadata to help improve Max’s performance and ensure secure, efficient operations. This may include:

  • IP Address
  • Timestamps (date and time of each interaction)
  • Device Information (such as device type, operating system, browser type, and version)

This metadata enables us to enhance user experience, ensure security, and perform usage analytics.


2. How We Use the Collected Information

Stellis Labs uses the collected information to provide, maintain, and improve Max’s functionalities and overall performance.

2.1 Resume Analysis and Recommendations

Max primarily uses your data to perform resume analysis and provide insights or feedback based on the information you submit. This is the primary function of the Max chatbot and the core purpose of data collection.

2.2 AI Model Training and Development

To continuously improve Max’s capabilities, we may use collected data, including anonymized resume details, for training and refining our AI models. This ensures that Max becomes more accurate and efficient over time in understanding and analyzing resume data.

2.3 Analytics and Insights

We may use your data, including anonymized and aggregated data, to gain insights into usage trends, identify common user needs, and make data-driven decisions for future product development. This includes understanding how users interact with Max and optimizing our service accordingly.

Note: We may use collected data for additional purposes that align with our business goals. However, all uses will adhere to strict data protection standards and comply with relevant privacy regulations.


3. Data Sharing

We understand the importance of protecting your data and are committed to limiting third-party sharing. However, in the future, we may share certain information as follows:

3.1 Third-Party Partners

While we do not currently share data with third parties, we may engage with trusted third-party service providers or partners in the future. These partners could include:

  • Data Processing Partners for tasks such as data storage, security, or analytics
  • Advertising or Marketing Partners for insights or targeted outreach, if applicable

These partners will be bound by confidentiality obligations and only permitted to use the data for purposes authorized by Stellis Labs.

3.2 Anonymization and Aggregation

We are currently evaluating options to anonymize and aggregate data before any potential sharing. This process would help ensure that data is not personally identifiable while enabling broader usage for analytics, partnerships, or AI model improvements.


4. Data Retention

We retain data to provide a seamless user experience and continuously improve our services. Here are the key points regarding our data retention practices:

4.1 Retention Period

We will retain collected data, including resumes and metadata, for an extended period to support ongoing analysis, model training, and product development. The exact retention span will be determined in alignment with our operational needs and applicable regulations.

4.2 User Data Deletion (Future Option)

Although data deletion is currently not available, we are actively developing functionality that will allow users to request the deletion of their data. This feature will be accessible in future updates to the Max chatbot.


5. Data Security

Stellis Labs is committed to maintaining the security and confidentiality of your data through the following measures:

5.1 Encryption

We use encryption protocols to protect your data both in transit and at rest. This ensures that data remains secure when transmitted over networks and while stored in our systems.

5.2 Access Control

We have implemented strict access controls to ensure that only authorized personnel can access personal data. Access is limited to those employees and contractors who require it to perform their job functions, and we use secure authentication protocols to safeguard against unauthorized access.

5.3 Ongoing Security Measures

Our security infrastructure is regularly reviewed and updated to address emerging threats and comply with industry best practices. These measures help protect against unauthorized access, misuse, or alteration of data.


6. User Rights and Choices

We are committed to providing users with control over their data and respecting their privacy preferences.

6.1 Data Correction

Users may request corrections to their personal information if inaccuracies are identified in the information we have collected. To request corrections, users may contact us at privacy@stellislabs.com .

6.2 Data Deletion (Future Availability)

Currently, users do not have the option to request deletion of their data. However, we are actively working to implement this feature, which will allow users to delete their data upon request.

6.3 Opt-Out Options (Future Availability)

We plan to introduce additional features that will allow users to opt out of specific types of data collection, such as tracking or analytics. This option will give users greater control over their data privacy preferences.


Stellis Labs strives to meet relevant privacy laws and regulations, including:

7.1 GDPR Compliance

For users within the European Union, we comply with the General Data Protection Regulation (GDPR), which provides rights including data access, correction, deletion, and portability.

7.2 CCPA Compliance

For users within California, we comply with the California Consumer Privacy Act (CCPA), which provides rights such as access, deletion, and opting out of data sales.

We are committed to respecting user consent preferences, especially concerning data collection and usage. As we evolve, we aim to implement transparent consent mechanisms to keep users informed of their data rights.


8. Changes to This Privacy Policy

Stellis Labs may update this Privacy Policy periodically to reflect changes in our data practices, services, or legal requirements. We encourage users to review this Privacy Policy regularly.

Notification of Changes:

For significant updates, we will notify users through email or within the Max chatbot interface, and we will revise the "Last Updated" date at the top of this document.


9. Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us at:

Email: dev@stellislabs.com

Address: Stellis Labs.

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